New Pomodoro Technique Discovered Improves Task Engagement

Dr. Kevin Gazzara
5 min readNov 22, 2023

Introduction

The Pomodoro Technique, conceptualized by Francesco Cirillo in the late 1980s, has evolved into a popular time management methodology embraced by individuals seeking enhanced productivity. This technique revolves around breaking work into smaller tasks, traditionally 25 minutes in duration, known as “Pomodoros,” separated by short breaks. Initially designed for individual use, its application in business settings is increasingly recognized as professionals strive to optimize their work efficiency. While the Pomodoro Technique can significantly increase your productivity, it doesn’t guarantee you a level of engagement and satisfaction when completing those tasks.

Utilizing the Pomodoro Technique in Business

Implementing the Pomodoro Technique in a business context involves a systematic approach tailored to the demands of any dynamic and often collaborative environment. Business professionals can start by selecting a task requiring focused attention and committing to a 25-minute Pomodoro. Following this focused work interval, a short break of 5 minutes allows for relaxation and mental rejuvenation. After completing 4 Pomodoros, a more extended break of 15–30 minutes is recommended.

The Missing Pomodoro Element for Motivation and Engagement

In his book Breakthrough Performance, William Daniels, from American Training and Consulting, identifies 3 categories of tasks for the activities which we do each day. The task types are; 1) Routine — high predictability and low delay tolerance (immediacy), 2) Troubleshooting — low predictability and low delay tolerance, and 3) Project — high predictability and high delay tolerance.

From my quantitative Doctoral research I found that each of us has the need for 1 of the 496 discrete mixtures of these 3 tasks, what I defined as the Task Quotient (TQ). It is this mixture that identifies our ideal work environment. For example, my ideal daily task balance is 17% routine work, 32% trouble-shooting work and 51% project work. Want to know your ideal TQ? Complete this 3-minute assessment…

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Dr. Kevin Gazzara

CEO of Magna Leadership Solutions, Certified Positive Intelligence Coach, Management Expert, Professor, Speaker, and Author. Contact: Kevin@Magnaleadership.com